British Columbia (BC) Security Guard License Practice Exam

Which of the following statements about freedom of information rules is correct?

1. They are applicable to voicemail and email

2. They are not applicable to records at the home office

3. Doodles on margins of an SP’s notebook are permanent records

4. (a) and (c)

The correct answer is: (a) and (c)

The correct statement regarding freedom of information rules is that they are applicable to voicemail and email as well as recognizing that notes, including doodles, taken in the margins of a security professional’s notebook can be considered permanent records. Freedom of information legislation is designed to promote transparency and accountability in government practices. This means that all forms of communication and documentation that are created or received in the course of public duty, including digital communications like voicemail and email, fall under these rules. Consequently, they can be accessed by the public unless an exemption applies. In addition, notes made in the course of performing duties are generally regarded as records, even if they appear informal—such as doodles in the margins. They reflect the activities and thought processes of the individual, making them potentially relevant in terms of accountability. While the other option regarding records at the home office conveys a misunderstanding of scope—home office documents can still be subject to access under freedom of information guidelines—the correct context is that all relevant communications should be maintained as records for transparency. Hence, the correct combination is that voicemail and email as well as certain informal notes can be covered under these rules, leading to the endorsement of both applicable statements.